zucchetti e invoicing

Do you already know all the advantages of electronic invoicing services? Here is a short list of some of the benefits offered by the safe, simple and user-friendly Zucchetti solution!

Edited by Marketing Department

1. Reliability and safety certified.. Zucchetti is indeed an accredited Conservator and Trustee Service Provider at the Agency for Digital Italy; this gives you even more guarantees!

2. A solution specially for you.. 2. A solution specially for you. Zucchetti has a customized solution for each market, from micro-enterprises to large companies, through SMEs and accountants, to get to associations and companies in the Horeca sector.

3. Web Solution. Being accredited to the Tax Agency both to send and to receive electronic invoices, Zucchetti allows you to dispose of invoices anytime and anywhere.

4. A complete process. Creation of the electronic invoice (XML), issuing, transmission, automatic signature, management of notifications, receipt of supplier invoices, manual or automatic accounting registration and conservation: all processes are guaranteed by Zucchetti!

5. Processo one-click: manage the whole process with a single tool, simply and quickly.

6. Search with VAT number, to quickly fill in invoices starting from the VAT number only

7. Integration with your accountant.. The company generates the Iatture from its management, but can take advantage of the HUB of the accountant Zucchetti both to send and receive the purchase invoices. So the accountant will also have all the invoices for the related checks and accounting records.

8. Digital preservation.. Completely dematerialize your invoice management and reduce waste of space, time and resources, increase security and keep your bills compliant with the law.

9. Digital signature: the automatic electronic signature Zucchetti guarantees even more documents and billing and conservation processes.

10. Also suitable for those less experienced: it is easy to manage the whole process with a single tool in a simple and fast way.

If you want to know more, consult the page dedicated to electronic invoicing and remember that your ERP Mago is ready to talk with the Zucchetti Digital Hub, to support you in the process and be immediately aligned with the legislation.

 




passive einvoicing

The hot topic of electronic invoicing has a new player: Mago4 is ready to import passive electronic invoices directly into Accounting.

Edited by Marketing Department

With its 2.4 release, Mago4 makes available the procedure to import all documents received from suppliers, downloading them directly from the Zucchetti Digital Hub portal, in order to generate the accounting posting.

The procedure downloads both individual documents and batches of invoices - ie multiple invoices sent by the same supplier - from the Digital Hub. The downloaded documents are listed in a grid, where they should be completed with some data necessary for the accounting posting (such as: supplier, accounting model and payment condition). Such data can be automatically suggested, if the supplier is already present in suppliers master (identified by Tax Code) and contains a preferred accounting model for invoices and credit notes.

If the supplier is not yet recorded in the archive, it can be automatically created by using a special button on the toolbar, or by the context menu.

When selecting the accounting model to be used, the program, in addition to proposing the accounting template congruent with the type of document (invoice / credit note), checks that the selected template is correct in order to manage any total or partial reverse charge that can be present in the document to be posted.

The accounting entry has to be entered for each document: by using special buttons in the toolbar you can display the content of the received document and enter the accounting entry, that is already filled in with the selected accounting template and with the amounts of tax summary of the received documents suggested in the Tax Summary of journal entry, linked to a tax code identified through the rate or the tax nature (or tax sub nature) specified in the document.

Amounts in GL Journal are suggested in the preferred offset of the supplier or in the offset set in the accounting template. In case of additional charges, they are posted in a separate row.

Finally, the import procedure downloads the documents received from the Digital Hub, matches them to the supplier if present (or allows automatic census) and allows to enter each accounting entry in the already described manner; one of the advantages is having the amounts already suggested both in Tax Summary and in journal entry, as well as the possibility to manually correct any codes or offsets.

If you prefer to postpone the accounting entry to another time, there is no problem: documents downloaded from Digital Hub remain in the grid of the procedure until their accounting posting; entering the procedure, in fact, the program lists the documents already downloaded, but not yet accounted for, allowing you to better organize your activities.

After that, e-invoicings downloaded from Digital Hub are no more visible in the grid, but they can be displayed inside their accounting posting.

Also this release 2.4 uses the ability to dialogue, open and integrate of  Mago ERP, allowing you to take advantage of the potential of the one-click Digital Hub Zucchetti solution, to manage the delicate flow of electronic invoicing and be immediately aligned with the legislation.

To learn more, read the release notes in the Private Area and learn more about electronic invoicing on the dedicated Zucchetti website.




Digital Hub is here!

Solutions at your fingertips for new electronic invoicing obligations

Edited by Marketing Department

The Digital Hub is Zucchetti's proposal to issue and receive electronic invoices to the Public Administration (b2g) and to private individuals (b2b). As you know, in fact, the Italian Budget Law 2018 introduced the obligation of electronic invoicing also for individuals (we had already talked about it here ). Therefore, starting from 1 January 2019, only electronically issued invoices will be valid and sent via the Interchange System (Italian SDI). This deadline is brought forward to July 1, 2018 for operators in the fuel supply chain and subcontractors of the Public Administration.

To be sure of proceeding safely and efficiently, the right choice is to rely on the solutions offered by Zucchetti, accredited Conservator and Certification Authority at the Agency for Digital Italy, and that has long been working as a qualified intermediary at the Inland Revenue Agency with its own transmission channel, the Digital Hub.

It is precisely through the Digital Hub that you manage the entire electronic invoicing process, both the active cycle and the passive cycle: send the invoices issued by the management system to the customers, receive invoices from your suppliers and thanks to integration with digital signature and preservation systems guarantees the authenticity, integrity and non-repudiation of invoices and keeps them in accordance with the law.

The operation of the Zucchetti Digital Hub really simplifies your life, also because the ERP Mago4 has been set up since a long time to dialogue and interact with the Zucchetti service for electronic invoicing, making a complete and integrated system available. Thus, you can directly manage the electronic invoice generation process directly from the Mago4 ERP, delegating all the operations to Zucchetti, including replacement storage.

Choosing Digital Hub Zucchetti leads to obvious and immediate operational benefits: just think of the 80% saving on the entire billing process (thanks to the reduction of paper costs, distribution, destruction and archiving), the greater overall efficiency given by the drastic reduction of manual activities (and mistakes!), the speed of the billing process, and direct integration with administrative management. In addition, thanks to the dialogue between Mago4 and Digital Hub you can manage tax compliance such as analytical communication of VAT data, with all the functionalities necessary for the correct preparation and control of the tax communication and its sending via Digital Hub.

Are you looking for a complete outsourcing? If you do not want to worry about the operation, you can delegate to Zucchetti the complete management of the electronic invoicing process!

In short: whatever your need, you will certainly find the right solution in the Zucchetti offer.

For more information contact your local dealer and discover the complete and integrated system that allows you to align with the main objectives of digitalization, with the certainty of total compliance to regulatory standards.




Zucchetti Digital Hub

Company digitalization is an obligatory step towards digital transformation and its advantages. Take your first steps with solutions that allow you considerable savings and ensure maximum business efficiency.

Edited by Marketing Department

The provisions on electronic invoicing provided by the Budget Law 2018 see the new obligation of electronic invoicing for all VAT subjects, excluding the flat rates, from 1/1/2019. It is not only a measure to increase the contrast and the prevention of evasion, but also a very important step towards the digital transformation: a daily process for companies around the world, supported by governments and of which Electronic Invoicing is only the first phase.

The billing process is complex and does not stop at the creation and sending of invoices: "Digital Signature" and "Digital preservation" are necessary tools to complete the transformation of the company that wants to dematerialize its documentary flows according to the law.

Zucchetti, which makes innovation a strong point in supporting the companies evolution, designs, develops and provides all the necessary solutions to improve performance in every functional area. In fact, to be prepared and comply with the regulations, Zucchetti offers you solutions designed to facilitate the digital transformation of your company in a simple and effective way.

Electronic invoicing and the Zucchetti CADI service simplify the complex invoicing process. With this solution, your company can save up to 80% by eliminating paper costs, making all the management phases more efficient. Digital Signature guarantees authenticity, integrity and non-repudiation to documents. With the Automatic Digital Signature, natively integrated into Zucchetti solutions, you can sign different types of files in a massive, simple and fast way. The Digital Preservation is in turn an essential service that allows you to keep all the documentation in accordance with the law, avoiding waste and eliminating paper files. So you can have a complete and updated digital archive, easily available and always accessible for the exhibition of the documents stored, while fulfilling the obligations of civil law.

There's more: your ERP Mago4 accepts the new Italian directives for VAT Data Analytical Communication (Italian CADI)and provides complete integration with the Zucchetti services to comply with this obligation. Mago4 provides you with all the functionalities necessary for the correct preparation and control of the content of communication, and for sending it via the Digital Hub service (or through the "on site" CADI product).

No complications therefore: in Zucchetti solutions you will find a complete and integrated system that allows you to align with the main objectives of digitization. Remember that thanks to Electronic Invoicing, Digital Preservation and Digital Signature you can save up to 80% on the entire billing process, secure your data and sign multiple documents of different types with just a click.

For more information, please contact your dealer reference.




news Mago4 release 1.5

Mago4 presents its latest release: the richest 1.5 with many new features in all areas.

Edited by Marketing Department

The main contents of the release 1.5 of Mago4 are related to the Invoice Data Communication (which completes the CADI), expiring on September 18, 2017.

In Mago4 1.5 there are all the features needed to complete the master data, prepare and control the content of the communication, so that you are ready to send it in time. The ERP is designed to allow for a subsequent upgrade only for the specific component of Digital Communications, without affecting the compatibility of the current release with vertical applications and customizations. This update will complete the functionality with the actual delivery to the Digital Hub service (either directly or through the FATEL / CADI product), and is scheduled for July 28, 2017.

The news are even in the Commercial / Logistics area, for the Mago Digital Communication, intended to a perfect management of the signature in Electronic Invoicing. If you are using the Electronic Invoicing through Zucchetti Digital HUB service, you already know that the signature automatic management is an option that can make you sure of a fast and effective process for the documents submission. With Mago4 1.5 today you can take advantage of this automation without having the Zucchetti HSM Signature, exploiting the features with your HSM Signature enabled on the Digital HUB.

Another simplification contained in Release 1.5 is that it is possible to enter the data of the customer / supplier  of an article simply by accessing the item's master data from the on-fly add. In this way, to access the customer or vendor database, you will no longer need to save the master data from the on-fly add, and then return to the item list from the menu.

Mago4 1.5 warehouse procedures are even faster and more efficient! In fact, the new release of your ERP adds two new parameters for updating the Line Cost. The methods take into account non-punctual enhancement, activation of the consolidation procedure, LIFO / FIFO valorisation single-step or weighted average.

Warehouse Management System could not miss, and then Mago4 1.5 changes the way of packing from handheld device. Now you can sort the content of the preshipping and consequently declare the content of the single pack.Packing with item list not only makes it all easier but also avoids mistakes on packing phase because it helps you in selecting the items you can pack.

And there's more: the news also concern the international market, with improvements in the administrative area for Hungary and Romania localization. In Hungary, Mago4 1.5 provides for the generation of the 65M Declaration that lists for each customer and national supplier all invoice and invoice corrections for the period with an amount of VAT exceeding 100,000 HUF. For the Romanian market a number of controls have been introduced, to check the tax status of customer / supplier accounts (i.e. VAT-free or suspended subject); these controls are available jointly to the master data and also through massive audit reports on the master data files and documents.

All of these updates and the many others offered by the new release 1.5 of Mago4 are available in the download section, in the Microarea site's Private Area, where you can also check out the release note. Please remember that if your MLU is active you can download updates for free, and that it is always advised to refer to your reseller for download and installation. If you have any doubts, feel free to contact your reseller or ask for information.




Digital Communication 2017

Mago4 release 1.4  incorporates new guidelines for VAT Analytical Communication and provides integration with Zucchetti's services to meet this obligation.

Edited by Marketing Department

The continuous expansion and evolution of the digital communication system creates the need for an application that can be updated in a timely and targeted manner. For companies it is important that rapid change in digital communication practices is followed by specific upgrades, which do not necessarily require upgrading of all management software, often accompanied by vertical applications and features that require much less frequent upgrades.

On Friday, May 5, 2017, Mago4 (and Mago.net) updates were released, which include the new VAT Communication guidelines, along with the integration of the services provided by Zucchetti to comply with legal requirements.

The "Digital Hub" sending services are activated at the same time as the corresponding services of the Tax Agency, from Thursday 11 May; the first postings to the Agency will be on Monday May 15, but you can still proceed installing the upgraded versions.

As you know, the first posting - scheduled for May 31 - only concerns some information (Periodic VAT Settlement Communication), while other more detailed streams expire on September 18th.

Everything suggests that in the future, the "Italian Digital Agenda" will progressively increase the number of this kind of communication: to allow more flexible management of updates, the new Mago release introduces an important innovation on a strictly technical level, that provides a standalone component dedicated to the issues related to VAT data Communication and Electronic Invoicing (ie the "Digital Communications") functionalities.

From the point of view of licensing, installation, and upgrade, nothing changes and the procedure remains totally transparent, offering you a great advantage: you can benefit from the release of any updates  for the "Digital Communications" purpose with no need to update the entire ERP and consequently align your customizations and verticals. That is not bad, isn't it?!

You will have more details on the subject by reading on this blog the in-depth, forthcoming publication, dedicated to the 1.4 release of Mago; in the meantime, we recommend that you contact your reference reseller for any information.



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